A day in the life of a library - Wednesday

Hoping for a more productive day than yesterday - and quite enjoying this 'reflection' aspect of A Day in the Life of a Library.

8.30 - 8.45: Trouble shooting wireless keyboard and mouse - still no go. New batteries fail too .... I'll keep pondering and banging away on my notebook.

8.45 - 9.20: Clearing emails, posted to list about non fiction lending patterns and how to map them to buying patterns,

9.20 - 9.45: Received call from hospital: they can operate on my daughter tomorrow! Frantically clearing my diary, postponing our family holiday next week, changing bookings etc.

9.45 - 10: Learnt a new game with staff and volunteers at morning tea: Bananagrams. Awful game - exhausting and I can't cope with the adrenaline overload so early in the morning. It fits the brief though: can accommodate 2 - 7+ players, uses word skills and is fast (we got 3 games out in 15 minutes.)

10 - 11: Talked to Chair of the Library Trust about this weeks Trustee meeting that I will now miss, arranging for the library consultant who is helping with Te Takere (our new library / community centre) to speak to the GreyPower meeting about about the library, services to elderly and what Te Takere will offer to seniors in the District. Briefing student who is working through a bunch of IT issues for me: updating antivirus programme, reformatting harddrives and disposing of old equipment.

11 - 5 .45: Researching Annual Plans from other public libraries for content and layout inspiration. Started drafting our Statement of Intent 2011-2012. Thinking about key activities and projects for the next financial year and what resources we will need.

A Day in the Life of a Library : Tuesday

Monday
Public holiday in Wellington Region - Anniversary Day.

Tuesday
8.30 - 9.45: Stowing away tables, chairs and display boards from the Library booth at the API show on Saturday and Sunday, carrying carpet roll back to the children's library to cover up the lino area used for the children's holiday programme that ran over the last few weeks, helped shelve gazillions of books returned over the long weekend.

9.45 - 10am: Morning tea (yay - coffee).

10.00 - 10.20: Plugged my computer back into my office but CAN NOT get the wretched wireless keyboard to talk to the PC. We took my PC down to the API show to run the slideshow promoting our new library building. Gave up in disgust and got my netbook out while I ponder what the problem is...

10.20 - 10.25: Reviewed bank account balances and transferred most of the building fund into a new term investment.

10.25 - 10.30: Fielded a phonecall from a mother of 4 children who just loved our Summer reading programme and couldn't sing the priases of our Children's Librarian highly enough. I rang said Librarian, who is taking a few well earned days off, and told her how much she had been appreciated and how obvious it was that she loved her work.

10.30 - 10.40: Read the agenda I prepared last week for the Trustees meeting being held on Thursday this week to see that it still makes sense (I wrote it in a bit of a flurry) and to see what additional information / preparation I need to do before the meeting. Nothing - which is good, because I would really like to go and help the technical services team out for a few hours. We have a team challenge on this month to reduce the time it takes for new items to transition from acquisitions to shelf ready. Target: 3 weeks including cataloguing and processing. It is a big morale booster when managers work in the trenches when team challenges are on.

10.40 - 10.50: Reviewed and accepted quotes for Koha enhancements and a few bug fixes.

10.50 - 11.00: Checked Twitter posts - followed up 3 links.

11.00 - 11.15: Cleared emails and read a few. Turns out I only ready about 10% of my emails so it really does pay to put an eye catching and relevant subject in if you want me to read your emails.

11.15 - 11.20: Wrote this blog post for A Day in the Life Project.

11.20 - 1 1.30: Answering an email from a Koha newbie about relative merits of Item Types vs Collection Codes in planning for data migration to Koha 3.2. I struggled with this too and recalled some blog posts I'd written nearly a year ago where I worked this issue through with the help of the Koha Community. Sometimes the sheer flexibility of Koha can be a hard thing; it really does force the librarian to 'know' their collection and how they want Koha to work for 'them'. Its a learning curve for librarians used to a traditional or proprietary LMS, involving intellectual engagement but also engagement with the Koha community of developers and other librarians.

11.30 - 12.00: Reviewed the GST return to spot obvious mistakes - getting a refund this time - yee hah!

12.00 - 1.00: lunch. Taught some of the staff a new card game: Five Crowns. We have been playing upwords for years - a heavily modified version which means we can get a game out in 10 minutes - and it was time for a new game.

1.15 - 3pm: Mummy duty. Had to race home and pick up daughter and take her to the Dr (she has tonsilitis - again) then back home again. Such are the joys of being a working single parent.

3pm - 3.10: Checking emails. 2 requests for more info about Koha item type vs collection codes decision making. Screen dumped our circulation rules matrix and sent it out. Also a Google Alert mail about a blog post mentioning Kete Horowhenua; forwarded this on to Walter at Katipo who did the development work.

3.10pm - 3.15: Updating this post, checked Twitter and followed up on 3 more links.

3.15 - 4pm: Digging out spreadsheets and data conversion notes from a year ago which I referred to in a blog post to share with another Koha library.... wish I could remember which ones I was referring to :( Writing a long email explanation as well on what I've learnt since.

4pm - 5.15pm: Processing new books (at last!) working alongside volunteers. Our volunteer processors and staff cataloguers are very competitive - which can definitely be used to advantage when we are trying to clear backlogs. Volunteers are essential to our organisation and the only 'payment' they receive is comaraderie and appreciation. I am very aware of this and it really is a treat to laugh and work on the processing table for an hour or 2 enjoying their company and winding up the cataloguers (who can see the processing pile whittling away before their eyes).

10.30 - 11.00 : checking emails, twitter and flicking through my 'favourite' blogs - don't have time to check them all tonight. Will try again tomorrow night. I feel guilty checking my blogs at work - which is crazy - so I usually work through my blog aggregator in the evenings, starring ones to read later and forwarding selected posts to staff mailing list and library Trustees.

Things I learnt over Summer

Back to work today after 3 weeks off. I always take a long time to soak into my holoidays so its timely to reflect on what I've learnt:

1. Have the right tools and ingredients for the job: you can not make a good guacamole without fresh limes, it is impossible to demolish and rebuild a fence without a claw hammer and it is worth paying $2 more for 'good' sausages,
2. Some things do take time: the slow and steady approach to toasting marshmellows over glowing coals is ultimately far more productive than a quick fly-through a roaring flame which inevitably ends in tears,
3. Look at the big picture: I adore my children and they are growing into gorgeous adults - even the naughty ones (actually they are all naughty sometimes),
4. Just enough can be enough: gin is better in moderation, as is sunbathing and late nights.
5. Adversity is the steel for sharpening your game: a good beating in rough surf leaves you feeling invigorated and refreshed,
6. Everyday heroes: we each have the power to change and save lives,
   
7. Trust in the power of collaboration: sumptuous bbq banquets can be assembled quickly, quietly and without fuss at very short notice by a group of friends all looking out for each other,
8. Surround yourself with 'good' people and ignore the 'bad': mean or nasty people add nothing of value to my life and I can choose to ignore them. They only have power if I give them attention.
   

Why I support Life Saving NZ

I live at Waitarere Beach, a lovely spot on the western seaboard of the lower half of the North Island, New Zealand. This beach is not considered a dangerous beach by any means, has no big surf waves or Bondi Rescue type activities, but twice now a very good family friend who is a life guard at the Waitarere Surf Club has saved lives. This is the report from the Club Captain about yesterday's rescue:

"Big rescue 3pm approx, swell 1m, strong North Westerly, choppy seas. 5 people total, 2 adults 3 teenagers, caught in a hole (trench) out the back and could not get in due to rip.

This was an awkward moment as only two Lifeguards were on the beach and one was at the Clubhouse/equipment shed. So with calm heads, one Lifeguard swam out with rescue tube and kept patients afloat (4 hanging on tube and one on him). They were panicking, screaming and in distress. While second Lifeguard radioed for third to return to beach and also getting IRB into water with help from public.

Third lifeguard arrived to help man IRB and sped to aid of patients and their fellow Lifeguard who had his hands full keeping 5 heads afloat.They put 4 weakest in IRB (as IRB was maxed out) and one was towed to shore by First Lifeguard. First Aid treatment was given for mild shock and monitoring for signs of secondary drowning.

Our Lifeguards acted cooly and calmly to this dangerous situation, their training has shown them all to be first rate Lifeguards. The club is very proud of them. On occasions like this it shows the true value of the service. As the moto says Surf Lifeguards are "In It For Life". Lifeguards were Nathan Berry, Levi Tate and Mathew Duff."

The club is funded through club memberships, active or support, grants and fundraising. So if you ever have the chance to donate to a surf life saving club please do because they save lives.

Te Takere Plans get Green Light

At the Horowhenua District Council meeting on 8 December 2010 Council gave the green light for revised Levin Community Centre plans to go out for public consultation.

The plans show a multi-functional $7 million facility which will be located in the old Countdown building as well as utilising the existing library adjacent. It’s hoped the facility will become a ‘heart and hub’ for the Horowhenua community. The building, designed by Architect Brian Elliott of Designgroup Stapleton Elliott, takes its inspiration from a waka and a ‘fly through’ of the building was presented at the meeting.

Five submitters spoke in support of the proposal – although some with caveats around the cost.

Cr Peter Keenan also announced the donation of a collection of rare bird prints by artists Bill Howard, Elaine Power and Russell Jackson on behalf of the Keenan family to the project. It is anticipated that the prints may be displayed within the new facility.

What is the proposed name and what does it mean?

Te Takeretanga o Kura-Hau-Po (or Te Takere as it will be known for for short) is the proposed name for the new facility and offers many different layers of meaning. Te Takeretanga means ‘dispersion of knowledge’ while the word ‘Te Takere’ means ‘hull’ – the place in the waka where taonga (treasures) are kept for safety. The bottom of Lake Punahou (Horowhenua) is also said to be the shape of a hull. Kurahaupo is the name of the Muaupoko waka.

What's included in Te Takere

Te Takere’s design, services and resources will appeal to all age groups. It will be free to visit, have good parking and be conveniently located to shops and other recreational facilities. Te Takere will be an ideal venue for performances, events, markets and fairs. Inside, it will be well equipped with services such as the café, toilets and baby changing facilities – all of which will encourage people to stay longer and enjoy their visit.

The plans show an exciting array of different spaces within the floor space of 4,080 square metres. These include:

§ The Takere –a large 500m² public exhibition, performance, function and social gathering space located in the heart of the facility and effectively connected to the outdoor civic space

§ Well equipped meeting rooms (of differing sizes and with several accessible outside of normal opening hours) which will offer meeting space and storage for local clubs and organisations, privacy for business meetings, and quiet areas for seminars and study

§ A Youth Area of approximately 250m² which includes spaces for social and recreational activity, group and individual study, mentoring and support

§ A safe, exciting and well resourced Children’s Area (of approximately 320m²) adjacent to an enclosed outdoor area

§ A comfortable and accessible 200m² Seniors Area (for relaxing, socialising, reading, meeting and participating in community activities and forums) which will include comfortable furniture, a TV lounge, news area and computers located near the Takere and the sheltered enclosed garden

§ A Te Ao Maori space (of approximately 150m²) which will located close to the entrance to Te Takere will reflect the heritage and history of all local iwi in Horowhenua and provide performance and exhibition space to showcase Maori arts and culture

§ A local history area (of approximately 100m²) which will provide information about the history of the district and promote local activities and achievements

§ Heritage and genealogy storage and research facilities (approximately 300m²)

§ A designated practice, content creation and recording facility (approximately 50m²) - designed and resourced to encourage people of all ages to record, preserve, share and showcase local stories, music and talent

§ A formal learning area of 200m² which will be used for local and at-distance education programmes (accessible outside of normal opening hours)

§ Exhibition and performance spaces located in the Takere (and including a small stage and associated equipment) as well as throughout the wider facility and the adjoin outdoor areas

§ A café (located within the Takere)

§ The main library collection (approximately 750m² to allow for improved access and effective display)

§ Reception, service and transition areas (which may also include areas for clubs and organisations to provide services and advice)

§ Public toilets

§ Work and storage areas

Who is behind the project?

The project is being developed by the Horowhenua District Council and the Horowhenua Library Trust in consultation with Muaupoko Tribal Authority.

Why does Horowhenua need this facility?

There are many reasons that a facility like this is needed in the Horowhenua District. These include:

§ The development of literacy skills – through the provision of accessible resources, mentoring and support for learning.

§ The Deprivation Index shows that Horowhenua District is more socio-economically deprived than New Zealand as a whole.

§ There is a higher proportion of teen parents; children and young people account for a greater percentage of crime in the District and a higher than average proportion of young people leave school without any formal qualifications.

§ Access to telecommunications is inconsistent and in many cases, unaffordable.

§ There is a desire to improve involvement and engagement between Council, Iwi and Hapu.

§ There is a need for an improved understanding of the Maori world view and a greater awareness of local history.

§ Publicly accessible space for cultural exhibitions and activities is needed.

§ Many community groups require support and improved networking between groups and volunteers are valued by the community.

§ The District would like to increase tourist numbers and encourage new business and industry.

This building is being developed in the context of a wider town plan for Levin and it’s hoped that the new facility will become a catalyst for revitalising the town’s centre.

Te Takere supports the strategic goals identified in many of the District’s key planning documents including Horowhenua District Council’s Long Term Council Community Plan, Muaupoko 2020 strategy, Council strategies on positive ageing, youth, education, arts, heritage & culture, disability and development and the Horowhenua Library Trust strategy.

How much will it cost and where will the money come from?

§ Building Te Takere is expected to cost $7 million. This is made up of the $1.8 million spent on purchasing the Countdown building in 2006, plus building costs of an estimated $5.2 million. The building costs are lower than they would be for a complete new build of this size, as it utilises existing buildings.

§ Because the project incorporates a significant Community Centre, it has been able to attract external funding. Over $600,000 in funding has so far been secured from various community grants and additional funding applications are planned.

§ Horowhenua District Council will contribute $2.4 million in total towards Te Takere – (this figure includes the $1.8 million spent on purchasing the Countdown building in 2006).

§ At Horowhenua District Council’s November meeting, the project received a massive boost with the announcement of a $500,000 contribution from a deceased estate, taking the total funding secured so far to an impressive $1.1 million. (made up of $600,000 in community grants plus $500,000 donation)

§ The shortfall in funding needs to be found through additional community grants, business sponsorship and community fundraising efforts. A public fundraising campaign will be launched early in 2011, following the public consultation process.

Project Timeline

2006 – The Levin Library expansion is first mooted and put into the Long Term Council Community Plan (LTCCP)

2006 – Council purchases the old Countdown building with the intention of extending the current library and creating a community centre. Another company agrees to purchase the other half of the building, but negotiations stall.

2007 – Levin Community Centre Development Issues and Options Report is prepared by Opus International Consultants for Horowhenua District Council

2010 – An independent advisor, Nicki Moen is contracted to advise Council and the Horowhenua Library Trust on the design of the new facility.

August 2010 –Council agrees to utilise entire space of the Countdown building rather than half of the space as originally planned.

November 2010 – An anonymous $500,000 donation towards the project is received on behalf of a deceased estate.

December 2010 – Building designs and costings go to Council and are approved to go out for public consultation. Cr Peter Keenan announces the donation on behalf of the Keenan family of a number of rare bird prints by renowned artists

December 2010 – mid February 2011 – Council to undertake public consultation on the plans

For comment about the project, please contact:

§ Horowhenua District Council Mayor Brendan Duffy – Mob 0274 433 516

§ Muaupoko Tribal Authority Chief Executive Steve Hirini – Mob 021 651 958

§ Horowhenua Library Trust Chair Sharon Crosbie – ph 06 362 6551

For further background information about the project please contact:

Horowhenua District Council Strategic & Corporate Services Manager David Clapperton, Ph (06) 366 0980

Robin Hood-ing our way to $500k

Several years ago Horowhenua Library Trust launched a bequest programme encouraging people to remember us in their wills. Now don't go all funny on me and throw your hands up in horror: this is not ghoulish.

We need to raise 15% of our revenue from sources other than rates - thats about $180,000 a year. The more we can raise in sponsorship and donations from those who can afford to 'give' the less we have to charge in rental fees and user charges. Unlike Robin's victims ours seem quite happy with this approach.

A fair few people have significant wealth tied up in assets and while they may not have the ready cash to donate generously to the library during their lifetime they are very pleased to 'give' on their demise. In the scale of an entire estate a $20k donation to the library is often seen as peanuts and I have witnessed the pride exhibited by family members when they discovered that their Dad had left money to the library. It was only $3,000 but it felt really good to them when they delivered it - in person - and it gave us a warm feeling to know that he appreciated us in his lifetime.

Of course some do have the wherewithal to donate in their lifetime and we have 1 lovely person who brings us in a $15,000 or $20,000 cheques every July - just to help us out a bit. The old adage 'don't give until it hurts - give until it feels good' springs to mind whenever I see the monthly automatic payments showing up on our bank statement from a woman wanting to say thank you because we are so kind to her housebound Mum. This 'thank you' sentiment strikes a cord with a good many of our Seniors because every year we manage to raise about $3,000 in $20 donations - in fact people start asking when the promotion will be running because they don't want to miss out!

We receive donations of $1,000 - $5,000 reasonably often, but we have had two $20,000 donations this year and last week we were given a staggering $500,000 towards our new library building. The donor had no children and wanted her money to benefit the kids of the town ... we can do that :)

This approach works for us so don't be shy to try it.

PS If you would to donate to our building project we'd love your support :)

The power of a good Annual Report 09/10

I am delighted to present the 2009 - 2010 Annual Report for Horowhenua Library Trust.

Open publication - Free publishing - More trust

This year, I wanted use the Annual Report to paint a picture in order to have a useful tool for the coming year. We are about to embark on fundraising the remaining $2m required for our new libraries. We are a Council controlled organisation and elected councillors have to choose how much of the rate-take will come to us in operational funding and also how much capital to invest in our new facilities. I have tried to make a number of points to help make that decision making easier:

• we are a professional organisation not some 'bake sale committee',
• we are a team of many - not a one pony show,
• we think strategically about what we do and why,
• we provide an extremely good return on investment,
• we are truly a 'community' organisation
• the 'book' loss in the financial accounts doesn't tell the whole story.
  

We have printed a small number of hard copies but have also produced an online version for the first time. The printer was able to supply us with a high grade pdf file which was easily and quickly loaded to issuu, an award-winning free online publishing platform. This means that we can spread our story far wider than our cheque book would have allowed through traditional print media.